2017 Committee Lunch

Date: Wednesday 8th week, Trinity 2017 (2017-06-14)

Attendance

Present: Hubert Au (President), Frederick Potts (Vice-President (Administrative)), Hannah Williams (Secretary), Zachary Leather (Treasurer), John Watson (Lindsay), Ele Saltmarsh (Dr. WHO), Leah Mitchell (Foody), Luke Chester (Academic Affairs and Careers Officer), Calum Holt (Access and Admissions Officer), Isobel Howden (Access and Admissions Officer), Rishem Khattar (Charities and RAG Officer), Richard Ware (Design & Maintenance Officer), Juliet Flamank (Student Disabilities Officer), Marianne Cain (Student Disabilities Officer), John Maier (John de Balliol), Stephen Hawes (John de Balliol), Felix Heilmann (Environment & Ethics Officer), Amrita Khandpur (International Students Officer), Cole Horton (LGBTQ Officer), Antonia Siu (Website & Computing Officer), Laura McMillen (Women's Officer), Monique Keane (Women's Officer)

Absent with apologies: Alexander Fuller (Dr. WHO), Alexander Toal (Foody), Steven Rose (Entz Officer), Ellen Cropley (Entz Officer), Joshua Jones (Environment & Ethics Officer), Julia Davis (Housing Officer), Pallavi Ojha (LGBTQ Officer)

Absent without explanation: Alastair Nicklin (Sports Rep), Kathryn Husband (Sports Rep), Finn Conway (Academic Affairs and Careers Officer), Leon Kidd (Charities and RAG Officer), Simran Uppal (Ethnic Minorities Officer), Suwanja Srikantha (Ethnic Minorities Officer), Alexander Gruen (International Students Officer)

Agenda





1. Matters Arising
2. AOB

Minutes



1. Matters arising 

a) Reimbursement for Women’s Dinner Wine- Laura and Monique

We want to pass £50 retrospectively for the wine from the Women’s Dinner since it has been taken out of the MCR fund. 

No objections, motion passes. 

b) Women’s Event- Laura and Monique 

We want to pass up to £50 for a potential event in 9th week. We want to run an event for women, especially for those who couldn't go to the Women’s Dinner, like finalists, and provide snacks and Pimm’s on the grass.

Motion passes. 

c) Piano Plaque reimbursement - Richard 

I donated the piano to the bar last year. It had been my grandparents’ for 49 years and I have recently bought a plaque acknowledging this. It was a gift so I would understand any objections but would like to pass £50 for its cost. 

Motion passes.

d) Denise’s Birthday- Leah 

It is Denise’s birthday on the 27th of June and we would like to get her Debenham’s vouchers so would like to pass £22 for the cost of the vouchers and a card. 

e) Go-pros- Hubert

The entirety of the tennis yearly budget has been spent on two go-pros but we would like to pass up to £40 for head mounts for them so that we can watch ourselves pay. We would be able to give them out to other sports and anyone who wants to use them, like the boat club and it would be pretty informal. 

Motion passes. 

2. AOB

a) Izzy

We previously passed up to £50 to borrow sound equipment for our access videos but the film society are kindly leading us the equipment and so we want to change the purpose of the money (will be less than £50) to buy a card and present for the society. 

Passed. 

b) Co-option of LGBTQ rep:

Beth said that the LGBTQ community in Balliol is very important to her and she would really like to be a part of it, especially helping the freshers settle in. She loves the sense of community and would really like to get involved in the brunch during freshers week. She would love to organise Balliol students going to event at other colleges as this can be intimidating and really get involved with the LGBTQ community at Balliol. 

Beth is duly co-opted.