Privacy Policy

This privacy policy sets out how Balliol JCR uses and protects any information that you give us when you use this website.

We are committed to ensuring that your privacy is protected. Should we ask you to provide certain information by which you can be identified when using this website, it will only be used in accordance with this privacy statement.

We may change this policy from time to time by updating this page. You should check this page from time to time to ensure that you are happy with any changes. This policy is effective from 20th April 2014.

Data Collection

We collect information of the sort that web browsers and servers typically make available, such as the browser type, language preference, referring site, and the date and time of each visitor request. Our purpose in collecting this information is to better understand how our visitors use our website. We may also record the Internet Protocol (IP) addresses of visitors to the website. We may use your IP address to help diagnose problems with our server and to tailor site content to user needs.

From time to time, we may use collected information to produce aggregate statistics related to website usage. Information used in this way is anonymised.

Additionally, certain visitors to our website choose to interact with Balliol JCR in ways that require us to gather personally-identifying information. The amount and type of information that we gather depends on the nature of the interaction. For example, we ask visitors who book tickets to an event to provide a username and email address. In each case, we collect such information only insofar as is necessary or appropriate to fulfil the purpose of the visitor’s interaction with Balliol JCR. We do not disclose personally-identifying information other than as described below, and visitors can always refuse to supply personally-identifying information (with the caveat that it may prevent them from making use of some website features).

Disclosure of Information

Available log records, and all data stored on our servers may be accessed by our system administrators. The system administrators may produce these records and data to representatives of Balliol College or Oxford University upon request or suspected violation of our terms of use, subject to the approval of the JCR Committee. It is Balliol JCR’s policy to cooperate with law enforcement officials in the detection, investigation, and prosecution of unlawful activity. If we receive a warrant or subpoena for user information, we may disclose requested records to law enforcement authorities or outside parties seeking information through the legal process.

Additionally, a limited subset of the data submitted to our website may be viewed by members of the JCR Committee where appropriate. For example, the Treasurer is able to view ticket orders submitted by visitors, including the name and email address associated with each order.


If you visit our web site, we may use session cookies while your browser is open, or while you are logged into our site. To facilitate our registration and login functions, we may use cookies to recognise you when you return to our website or to individual blogs hosted our site. If you do not logout of your account, these cookies allow us to keep track of your username and password, so that you do not have to resubmit the information to log into your account. Always remember to log out of your site or account so that the computer’s other users cannot access your account.

Links to Independent Websites

Our website may contain links to other websites of interest. However, once you have used these links to leave our site, you should note that we do not have any control over that other website. Therefore, we cannot be responsible for the protection and privacy of any information which you provide whilst visiting such sites and such sites are not governed by this privacy statement. You should exercise caution and look at the privacy statement applicable to the website in question.