2020 Committee Lunch

By admin, 30 March, 2022
Date of Meeting

    2020 Committee Lunch

    Date: 29th January 2020 (2020-01-29)

    Attendance


    Present: Cerian Richmondjones (President), Rory Dangelo (Vice-President (Administrative)), Emily Passmore (Secretary), Conor Callaghan (Treasurer), Geheris Gidlow (Lindsay), Rocco Huesch (Academic Affairs and Careers Officer), Keren Kassanda (Access and Admissions Officer), Andi Marsh (Access and Admissions Officer), Shreya Kirpalani (Entz Officer), Amelia Wood (Housing Officer), Thomas Falezan (Website & Computing Officer), Melisande Prince-Hodges (Women's Officer), Emily Reed (Women's Officer)

    Absent with apologies: Leyla Manthorperizatepe (Dr. WHO), Leoni Loughlin (Dr. WHO), Madeleine Ross (Foody), Molly Green (Sports Rep), Dhruv Sengupta (Affiliations Officer), Leah Fahy (Entz Officer), Megan Snaith (Environment & Ethics Officer), Michael Beattie (Environment & Ethics Officer), Hannah Raja (Ethnic Minorities Officer), Hamzah Mahmood (Ethnic Minorities Officer), Naa Ntodi (Housing Officer), Lauren Shirreff (LGBTQ Officer)

    Absent without explanation: Szymon Musial (Foody), Alexander Baxter (Sports Rep), Tryfonia Mitsopoulou (Charities and RAG Officer), Nathalie Spiller (Charities and RAG Officer), Anna Brainin (International Students Officer), Mhairi Cadenazzi (International Students Officer), Samuel Myers (LGBTQ Officer)

    Agenda


    • Vending machine 
    • JCR costs 
    • Matriculash
    • Freshers week
    • Splitting the VP
    • Optional levies

    Minutes


    Vending machine 

    The vending machine is losing about £1000 a term - maintenance costs £571.76 a year, leasing costs £3276 a year, plus £769.51 in VAT, so costs are £1539.02 a term, but we only make about £70 a week. The lease lasts six years, but we’re on the last one. Also, the sell-by dates on some of the things inside are concerning. 

    Specific people really love the vending machine, but most people wouldn’t really care if it went. There’s a consensus we should get rid of it. 

    Costs 

    College has agreed to take on a lot of the jcr’s high fixed costs, so our financial situation is looking slightly less dire. 

    Matriculash 

    Next year, a house party for matriculash will be impossible because the master’s field project will be done - only 4th or 5th years will have houses. It will probably move to Cirkus.

    The dean and Bruce also have some welfare concerns over matriculash, mainly peer pressure on people to host and sending drunk freshers on a half hour walk. 

    To address this, we could move to Cirkus this year, or arrange a house well in advance. 

    It’s agreed that we’d prefer to have one last house party - it attracts all years whilst mostly freshers go to clubs, it’s tradition and Cirkus is in freshers week so could be repetitive.

    Geheris would like to host, and Shreya thinks she could as well. They agree to talk to their housemates and decide in the next week. 

    Freshers week events 

    Shreya and Leah would like to book Cirkus for the Monday of freshers week, and hold a bar night on Friday. There’s no real options for Friday unless Fever is on Tuesday and Friday, plus not many people went out on Friday last year. 

    The dean would rather hold an event in the bar on Monday, with live music in the jcr as a spillover, and a club on Friday due to noise around collections. 

    People expect to go clubbing on the first night of freshers week - it’s agreed we’d rather combine a club and bar night on Monday. There could be communal pres in the jcr, and then everybody could go to Cirkus together. 

    Anything on Friday may have to end early because of collections. 

    Splitting the VP

    Rory explains the process for electing the new VP; he’ll post in the next few days asking for short manifestos, which will be sent out to the whole jcr. Then hustings will be held, with committee attendance compulsory but any member of the jcr welcome. A vote will be held after this, with candidates ranked from most to least preferred, again compulsory for committee but open to anyone. 

    Geheris asks about the time frame - there’ll be a week between everything, so it should be sorted in two weeks. Freshers week organisation is starting now so it needs to be quick. 

    Optional levies 

    If optional levies are going to be changed, it needs to be done this weekend. Bar levies were raised last term, Conor may raise them again - they’re optional, can be crossed out.

    Andi asks for more information on what the causes are e.g. there’s a primary school on the list, also the Monday Club (?). It would be good to have an email with links to the pages of each cause.