2015 Finance Subcommittee

By admin, 30 March, 2022
Date of Meeting

    2015 Finance Subcommittee

    Date: Thursday 6th week, Trinity 2015 (2015-06-04)

    Present: Aisha Simon (Vice-President (Administrative)), Richard May (Secretary), John Clark-Maxwell (Treasurer), Richard Ware (Lindsay), Michael Wrathall (Foody)

    Absent without explanation: Duncan Shepherd (President), Gaetano Iannetta (Foody)

    Agenda


    1. Matters Arising
    2. Pantry
    3. Bar
    4. General Finance

    Minutes


    Matters Arising

    • Duncan asked if there had been any progress on the Pantry list of skilled workers; there had not.
    • Aisha asked what the status of the water cooler was; Mike responded that it was proving too expensive to buy lots of water. John said that he and Denise had considered turning it into a plumbed water cooler using the sink in the TV room; general surprise was expressed at the existence of said sink. 
    • Richard Ware said that "barps" were a great success and he was looking into making them a thing on non-bop weeks.
    • Happy hour has been redone, and gives 25% off to people who bring their meal down to the bar. Various methods for improving advertising of happy hours was discussed.
    • Birthday deals aren't going to be investigated further. Group deals are being worked on still.

    Pantry

    • Pantry has made about £500 this term in profit, but that's likely to be cancelled out by 9th week costs (around £2000 in Trinity). We made £1000 profit last term, and Mike hopes to make a few hundred pounds this term.
    • They hope to do another barbecue at the June Jamboree. Aisha suggested having one in Freshers' week, though concern was expressed over the weather.
    • Takings are consistently less than in previous years, but profits are much higher. 
    • We're still looking for an extra staff member.
    • Duncan got an email from College about whether we wanted an EPOS till installed in Pantry (like the one in Hall). It would cost around £1800, and would allow people to top-up their cards online. We felt the idea was only helpful in Trinity term for finalists on battels; we'll re-assess the idea after this term when we have some data on battels for finalists.
    • Alex McKenzie and I will try (again) to look into pantry software over the vac. 
    • Guy has been difficult recently about Pantry shift attendance, which has resulted in some trouble.

    Bar

    • Duncan feels that Freshers' Week is key to getting people using the Bar and Pantry, and suggested getting a stall for the bar at the OUSU freshers' fair to boost out-of-College visitors.
    • Summer Eights was good - we took around £814 in revenue, but that only made £68 more than this week last year. Overall we're expecting to make about £4000 below our target for this term. 
    • Pimms takes a great deal of work and requires expensive fruit and veg; Richard isn't inclined to start selling it generally.
    • We still have lots of stock in the bar, which should hopefully sell over 8th and 9th as finishing finalists migrate to the bar. 
    • Jugs keep getting broken and will be replaced. One of the pool cues has also been broken, by an individual described as a "little shit". Richard is looking into repairing it.

    General Finances

    • College is paying for the Freshers' week mugs Aisha is buying. Richard suggested selling the mugs via the JCR website like club tickets.
    • John emailed round a breakdown of the JCR finances, and asked if we thought the format was good. He presented us with several copies of our termly / annual accounts in printed format for comparison. Finance Subcommittee felt it was a big improvement, and congratulated John on his work. He will be presenting it to Jo Roadknight and Dick Collier shortly for their approval.

    The meeting ended.