2017 Committee Lunch

Date: Wednesday 5th week, Michaelmas 2017 (2017-11-08)

Attendance

Present: Hubert Au (President), Steven Rose (Vice-President (Administrative)), Hannah Williams (Secretary), John Watson (Lindsay), Alexander Fuller (Dr. WHO), Leah Mitchell (Foody), Kathryn Husband (Sports Rep), Alastair Nicklin (Sports Rep), Luke Chester (Academic Affairs and Careers Officer), Finn Conway (Academic Affairs and Careers Officer), Isobel Howden (Access and Admissions Officer), Rishem Khattar (Charities and RAG Officer), Marianne Cain (Student Disabilities Officer), Juliet Flamank (Student Disabilities Officer), Steven Rose (Entz Officer), Felix Heilmann (Environment & Ethics Officer), Amrita Khandpur (International Students Officer), Julia Davis (Housing Officer), Cole Horton (LGBTQ Officer), Antonia Siu (Website & Computing Officer), Laura McMillen (Women's Officer), Monique Keane (Women's Officer)

Absent with apologies: Zachary Leather (Treasurer), Ele Saltmarsh (Dr. WHO), Mick Yang (Affiliations Officer), Leon Kidd (Charities and RAG Officer), Richard Ware (Design & Maintenance Officer), Stephen Hawes (John de Balliol), John Maier (John de Balliol), Joshua Jones (Environment & Ethics Officer), Simran Uppal (Ethnic Minorities Officer), Suwanja Srikantha (Ethnic Minorities Officer), Alexander Gruen (International Students Officer), Pallavi Ojha (LGBTQ Officer)

Absent without explanation: Alexander Toal (Foody), Calum Holt (Access and Admissions Officer), Ellen Cropley (Entz Officer)

Agenda



1. Matters Arising

a) Cole - LGBTQ social 

b) Juliet - Reimbursing people with mumps 

2. AOB

Minutes



1. Matters Arising

a) Cole - LGBTQ social 

There is a LGBTQ social happening in the bar on Friday of 6th week and he is hoping to pass un to £50 to spend on food and decorations etc. He has nothing specific in mind, but there will be glitter. It will probably cost less that £50 but it is nice to have wiggle room. 

No objections, motion passes. 

b) Juliet- Reimbursement for mumps 

The first few people who got mumps were told by doctors to go home immediately and one had to get a train ticket for £95. Last term a motion was passed regarding reimbursement for travel costs to doctors appointments and other medical things outside of Oxford but this only covers £50, so we still need another £40. College financial help have not been helpful and said that the person should have stayed in college isolated rather than going home. 

Ste said that we should make a case to college, for later college advice also told students to go home. 

It was agreed there might be a danger of precedent and people uses the expenses fund to go home if they’re generally ill. Juliet said she would talk to Bruce to try and get the extra £40 and Hubert would bring the case to college. 

2. AOB

 

a) Monique- Salto locks

Monique said that there are now salto locks in the TV room and bar that are not locked. 

Hubert said that they are the wrong way around but the only porters who know how to do it are currently ill, but he will raise it with RQ again. 

Cameron added that the back gate is also now salto locked, but do not give the keys back because they are also needed for the front gate. 

 

b) Ste - Cumpulsory levy

Ste said that when looking over the minutes of previous GMs, in 2014 there was a motion about reorganising the compulsory levy and all changes have always gone through a GM. Zach mentioned that he had raised the levy earlier in the term, and although the constitution doesn’t explicitly say, he feels the treasurer should not raise levies without telling people through a GM. 

Zach is absent to discuss so it will be brought again next week.