2014 Committee Lunch
Date: Wednesday 5th week, Trinity 2014 (2014-05-28)Present: Dan Turner (President), Georgina Wilson (Secretary), Max Dalton (Treasurer), Alex Mullan (Lindsay), Anna Hufton (Dr. WHO), Joe Mansour (Dr. WHO), Darryl Braier-Lorimer (Foody), Matthew Lynch (Foody), Caitlin Tickell (Academic Affairs and Careers Officer), Isaac Rose (Academic Affairs and Careers Officer), Sam Bumby (Access and Admissions Officer), Anonymous (Access and Admissions Officer), Robert Walmsley (Affiliations Officer), Nina Plowfields (Affiliations Officer), Henry Wisbey-Broom (Charities and RAG Officer), Colm Britchfield (Design & Maintenance Officer), James Kavanagh (Design & Maintenance Officer), Elizabeth Tulloch (Student Disabilities Officer), Kelly Brotherhood (Entz Officer), Xavier Cohen (Environment & Ethics Officer), Rivka Micklethwaite (Environment & Ethics Officer), Holly Marriott-Webb (John de Balliol), Harry Rimmer (John de Balliol), Thomas Posa (Ethnic Minorities Officer), Eniola Oyesanya (Ethnic Minorities Officer), Ian McFarlane (LGBTQ Officer), Alastair Bassett (LGBTQ Officer), Richard May (Website & Computing Officer), Izzy Williams (Women's Officer), Claudia Freemantle (Women's Officer)
Absent with apologies: Krista Halttunen (Vice-President (Administrative)), Aisha Simon (Charities and RAG Officer), Alex Cheng (Entz Officer)
Agenda
Matters Arising
Further Study Support [Georgina]
Agenda
- Lights in the back quad [Rivka]
- Disabled Students Allowance [Isaac]
- Referendum [Dan]
- Doug leaving [Georgina]
Minutes
Matters Arising
Further Study Support [Georgina]
DT updated Committee: we are hopefully going to have a panel of grads who will explain their experiences of applying for further study to undergrads. This will probably happen in Michaelmas. CT explained that last year ACAF encouraged grads to talk to undergrads individually. College were not very happy with this system.
Agenda
Lights in the back quad [Rivka]
RM said that she had been emailed to alert her to the fact that the lights in the back quad are left on for long periods of time. RM tried to email the clerk of works but the position is currently not filled. DT recommended talking the College Gardening Committee.
Computers in the JCR [Isaac]
IR said that the computers in the JCR don’t all have internet. RM said that he would look into this. IR also requested DT look into air con in the computer room.
Back gate [Isaac]
The back gate is being locked again during the day at the weekend. AM said that the Police did a crime survey last year, and decided that it was more of a crime risk to have the gate left open on St Giles. DT is going to look into this.
Referendum [Dan]
DT said that in order to hold a referendum, CL need to approve the wording of the referendum. We need to ask people if they want to adopt the new constitution, and whether we want to become a registered charity subject to College’s approval. Becoming a registered Charity would involve making changes to the new constitution. DT explained that if we were a registered charity, individuals would have more responsibility in the names of their Committee roles. Also, Balliol JCR is currently not a registered charity, so if we became liable for insurance (for example), it would be very difficult to get “Balliol JCR” legally involved. MD asked if there would be a forum for people to ask short factual questions before the referendum. DT said that people would be invited to submit 500 word pieces to support an argument that would be displayed, but agreed that a discussion forum would also be good because people don’t currently know what they are voting for. SB said that it would be good to keep the two things (adopting the constitution and becoming a charity) as a separate issues, partly because if the first one fails then the second one is redundant. AM said that to think about one is to think about the other so that it makes sense to talk about the issues together. CF said that she thought that turn-out would be much higher for the charity status than for adopting the new constitution so it makes sense to do things together. FW pointed out that if we adopted the constitution, and then later decided to become a charity, then we would have to go through two GMs to add in the bits to the constitution about becoming a charity.
We voted to take both parts of the referendum to a GM.
Doug’s leaving do [Georgina]
I said that given Doug is leaving it would be good to have a party that celebrated Doug leaving. CT asked if could have it on a weekend. DT raised the question of whether Doug would actually want that given that he is often reluctant to be in the limelight. HMW said we should invite Doug to the bop. AC said that it might be an idea to have a nice drinks thing before the bop. FW also said that we should invite everyone to the last service of term where Doug is preaching.
Co-options
We had opening speeches from Ellie Fox and Ross Cathcart.
Will made an opening speech for Picture Officer. There was no opposition to Will becoming Picture Fund Officer and he was duly elected.
Ross Cathcart was voted in as ACAF officer by secret ballot.